Using Google Calendar Effectively

21 September 2019

Google Calendar makes the world go 'round, especially for kids who travel between households and have lots of school events. There are a couple things you can do to get the most out of your calendar.

Set Locations

Calendar events obviously come with times and fixed reminders so many minutes before the event. It doesn’t matter where you are or where the event takes place: that notification is coming at the same time.

With a location set on each calendar event, other software, like Waze GPS, can continuously watch your current location and offer you a more useful notification giving you time to travel based on distance and current driving conditions along the way.

Set the Earliest Time

Most my calendar events have just one start time, but my kids' events aren’t that simple. A marching band performance may be at 7pm, but the bus to the stadium leaves at 4pm. Since we live by notifications, it’s important to get those notifications at the earliest time at which we need to act. The other times are likely just extra details that can go into the event title or event details. I can get a notification for 4pm and realize I don’t need to be there until 7pm, but I can’t tolerate a 7pm notification if I was supposed to be dropping a kid at the practice at 4pm.

If I find it’s important to see notifications for all the potential times of an event, then it’s probably best to break that event into more than one event: drop-off, performance, and pick-up.

Share the Calendar

This is the first and most useful collaboration feature of Google Calendar. A personal calendar benefits one person, but invite the other participants (the kids), and then they can start adding and maintaining events and following these rules as well.


Filed Under: Android Family Google Home